Terms and Conditions
Reservations:
Reservations for tours are accepted up to one year before each tour date and are on a first-come, first-served basis. We reserve the right to decline deposits from individuals with a history of disruptive behavior on previous tours.
Deposit, Payments and Balance:
A deposit of $250.00 per person is required to secure your place. Payments should commence eight months before the tour, with the balance settled two months prior to departure.
Loyal Traveler Discount (LTD) Program:
In acknowledgment of the contributions of our many repeat clients, we have established a simple “frequent traveler” program. After three tours of at least two weeks duration, we will deduct $100.00 from the price of future tours.
Tour Cancellation:
If the minimum number of participants for a tour is not reached six months prior to the scheduled date, we retain the right to cancel the tour and refund all deposits and payments.
Traveler Cancellation:
Cancellations after making a deposit and/or payments:
Seven months before departure: An administrative fee of $25.00 will be retained, in addition to any non-refundable payments made to vendors.
Between six and four months before departure: $100 will be retained, plus non-refundable payments made to vendors.
Between four and two months of departure: $250 will be retained, plus non-refundable payments made to vendors.
Within two months of departure: $500 of the total cost will be retained, plus non-refundable hotel and transportation expenses, plus non-refundable payments made to vendors. Refunds will be limited to the amount not spent on the traveler.
All cancellations must be submitted in writing via email (preferred, as we may be on extended travel) or through the US Postal Service. We commit to providing a written response within three days of receiving the cancellation request.
Cancellation Policies of partnered vendors may apply.
For the best protection we recommend you consider getting personal Travel Insurance to cover trip cancellation and medical costs.
Note: If a replacement traveler is found, additional refunds may be considered.
Luggage:
Luggage should be limited to one piece of luggage and a carry-on per traveler. In every case, all participants must be physically capable of, and required to, handle their own luggage when/if porterage service is not available. These tours are designed for active adults. We reserve the right to cancel a person’s participation before a tour if it becomes obvious that the activities may be too strenuous.